Technical Speaker and Poster Presenter Information

Please note AUVSI’s Call for Papers has closed. This information applies to technical and poster presenters already selected to participate in the 2015 educational program.

Important Dates

  • Speaker agreement submission deadline: Friday, February 6, 2015
  • Technical papers submission deadline: Friday, April 10, 2015
  • PowerPoint Presentation submission deadline: Wednesday, April 22, 2015
  • AUVSI reserves the right to replace any speaker who does not meet the above stated deadlines. This conference has a "No Paper, No Podium" policy. If a written paper is not submitted by the deadline by the deadline above authors will not be permitted to present the paper at the conference.

Speaker Console

  • Changes and edits to presentation titles and descriptions as well as speaker information and biographies can be made using the speaker console. In order to access your information you will need to login using your AUVSI email address and password.
  • We also ask that speakers upload their picture for the online program here.
  • Please note that your presentation description will be printed in the conference onsite program.

Materials Submission Process

  • The technical paper and PowerPoint submission process will be conducted by PSAV® Presentation Services. Beginning in March you will receive information and reminders from PSAV regarding presentation materials submission for Unmanned Systems 2015

Technical Paper and Poster Format Information

Technical Papers

  • AUVSI requires that all technical papers adhere to the AAS format. An AAS format template is available here.

Poster Presentations

Poster Presenter Participation Guideline

  • Poster presenters will display their work at the Innovation Hub located on the Exhibit Hall floor on their assigned day – Tuesday, Wednesday or Thursday during the show.
  • AUVSI holds dedicated poster viewing hours each day, and presenters are required to be present with their posters during these times:

    Poster Viewing Hours

    Tuesday 10:15 AM - 12:00 PM and 4:30 PM - 5:30 PM
    Wednesday 10:15 AM - 12:00 PM and 4:30 PM - 5:30 PM
    Thursday 11:15 AM - 12:30 PM

What is Poster Presentation?

  • A poster presentation is where the presenter directly presents their paper as a visual display, which is positioned on a 4’ x 8’ board. The poster is usually a mixture of a brief narrative paper, intermixed with tables, graphs, pictures and other presentation formats. The presenter stands by the poster display during an assigned time, while conference participants come and view the presentation and interact with the author.

Suggested Format and Layout Ideas

  • Each presenter will have a 4’ tall x 8’ long board (horizontal orientation) on which to attach their presentation, by either Velcro or push pins. Push pins will be provided.
  • Each poster should include the title of the presentation in large letters (104 pt. text), the company where the work was completed (72 pt. text) and the author(s) name(s) (72 pt. text) at the top center of the poster.
  • Material must be easily read at a distance of 4 feet (16-18 pt. text is recommended for body copy).
  • An abstract placed in the upper left corner of the poster is suggested.
  • Due to space limitations, hardware and handouts are not permitted for poster sessions.
  • When in doubt, edit out … crowded and cluttered posters are difficult to read and are often disregarded. Make sure every item in your poster is necessary. Your poster should stimulate discussion.
  • When composing your poster, use blank space to highlight or offset information. Be sure to align all edges of paper. Place related materials (i.e. photo with accompanying text) close together.
  • Space your information proportionally. A good way is to divide your poster either horizontally or vertically into three or four sections, and place your materials within those sections.
  • When choosing a background to frame the components of your poster, neutral or grayish colors of poster or matte board will be easier on the eyes than a bright color. Dark backgrounds will make a dark photo seem brighter and vice versa. Color photographs look best when mounted on a grayish backing.
  • Use a mailing tube or portfolio case for transporting your poster to the conference.