Insurance and EAC Information

Liability Insurance

As part of the Contract, Exhibitor shall provide AUVSI with an original Certificate of Insurance showing the applicable insurance coverage in effect through May 8, 2015, evidencing all of the coverage, with minimum limits, additional insureds and hold harmless and waiver of subrogation language, and other provisions as prescribed by AUVSI in AUVSI’s sole discretion. AUVSI reserves the right, in its sole discretion, to terminate the Contract of any Exhibitor failing to meet in any respect the insurance requirements set forth in this Liability Insurance section. AUVSI further reserves the right, in its sole discretion, to require higher minimum limits of coverage for any exhibitor. Any exhibitor that is not required to maintain workers’ compensation and employer’s liability coverage under state law should contact AUVSI. AUVSI and the Georgia World Congress Center will not be responsible for damage or loss to any property belonging to the exhibitor or used in connection with its exhibit, including the shipping containers brought into or used in or about the convention center, nor for any acts or omissions of the exhibitor, its employees, agents or representatives.

Limits

Commercial Liability not less than $1,000,000 each occurrence/$2,000,000 general aggregate limits

  • Workers Compensation Insurance, including Employer’s Liability coverage, in a minimum amount not less than $1,000,000
  • Auto Liability not less than $1,000,000 each accident

Additional Insured

 

    Freeman
    1600 Viceroy, Suite 100
    Dallas, TX 75235
    P.O. Box 660613
    Dallas, TX 75266-0613

     

    Georgia World Congress Center
    285 Andrew Young International Blvd NW
    Atlanta, GA 30303

     

     

    AUVSI
    2700 S. Quincy St. Ste. 400
    Arlington, VA 22206

     

     

     

    A Certificate of Insurance must be provided no later than 30 days prior to the Show. The Certificate of Insurance can be submitted through the exhibitor console located here. It is Exhibitors responsibility to confirm receipt of Certificate of Insurance with AUVSI.

    Purchase Insurance Here

    Exhibitor Appointed Contractors

    Official Service Contractors are appointed to perform and provide necessary services and equipment. The Official Service Contractors will provide all usual trade show services, including labor. Supervision, however, may be provided by the exhibitor. The exhibitor may appoint either the official contractor for supervision or a qualified non-official contractor.* Exhibitors may hire Exhibitor-Appointed Non-Official Contractors (EAC) to perform certain services on their behalf.

     

    The EAC Authorization located in the exhibitor console. It MUST be filled out for each EAC no later than April 1, 2015. A certificate of liability insurance must accompany the form and the EAC and exhibitor must follow the guidelines below.

     

    Official Show Contractors

    Should an exhibitor wish to employ the services of a contractor other than the Official Show Contractor, the following conditions must be met:

    The exhibitor must inform AUVSI of the name and address of the contractor and the work to be performed by completing the Authorization below. The Authorization must be received by AUVSI no later than 30 days prior to the show. If notification is not received 30 days prior to the show, Freeman labor must be used for all work and the exhibitor-appointed contractor will be permitted to supervise only. The exhibitor is responsible.

     

    Contractor Requirements

    Provide no later than 30 days prior to the show a certificate of insurance with at least the following limits: Commercial Liability not less than $1,000,000 each occurrence/$2,000,000 general aggregate, Workers Compensation Insurance, including Employer’s Liability coverage, in a minimum amount not less than $1,000,000; Auto Liability not less than $1,000,000 each accident each occurrence naming Freeman (the General Contractor),Orange County Convention Center and Association for Unmanned Vehicle Systems International (AUVSI) as additional insured, except for Workers Compensation.

     

    *Note: for services such as electrical, plumbing, telephone, cleaning and material handling, no contractor other than the official contractor will be approved. This regulation is enforced as equipment and facilities are the sole responsibility of the respective owner. The exhibitor shall control only the material and equipment that he/she owns and that is to be used in the exhibit space.

      • Ensure orderly and efficient installation and removal of exhibits
      • Assure the distribution of labor to all exhibitors according to need
      • Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself
      • See that the proper type and limits of insurance are in force
      • Avoid any conflict with local union regulations and requirements
      • Agree to abide by all rules and regulations of the show, including local union guidelines pertaining to booth construction/dismantle as stated in the Rules & Regulations Section of the contract.
      • Wear identification badges at all times. All contractors, suppliers and vendors who work in the GWCC must now be identified with the WIS badge. To register, go to www.escawis.com . If additional information is needed on how to register, please contact: Mitt Arnaudet mitt@esca.org